If you’ve set up a Special Purpose Vehicle (SPV) for your property investment, you’ve already taken a smart first step. These limited companies are a popular way to ring-fence property assets, keep finances tidy, and enjoy some tax advantages. But here’s the catch: while setting one up is relatively simple, running it properly isn’t something you can afford to ignore.
Too often, property SPVs are left on autopilot after the initial paperwork is done. But like any UK company, PropertySPV’s full company secretary service come with ongoing responsibilities. Overlooking those can land you in hot water—whether that’s late filing penalties, a flagged mortgage application, or an investor dispute down the line.
Let’s break down the most common governance mistakes and how working with the right professionals can help you steer clear of them.
The Governance Gaps That Trip People Up
It’s surprisingly easy to let things slip. Most investors are focused on the deal itself—finding the right property, securing finance, getting tenants in. Governance? That’s usually an afterthought. But here’s what can go wrong:
1. Statutory records go out of date
By law, every company has to maintain registers of directors, shareholders, and share movements. If you forget to update these when something changes, you’re technically non-compliant—even if it was just an internal reshuffle.
2. You miss Companies House deadlines
Whether it’s the annual confirmation statement or your accounts, late submissions can trigger fines or worse—your company could be struck off the register. Not ideal if there’s a mortgage tied to it.
3. No paper trail for decisions
Any changes—like issuing new shares or appointing a new director—should be properly recorded with resolutions and minutes. If you ever need to show a lender or investor what’s been agreed, vague emails won’t cut it.
4. PSC register issues
The rules around declaring ‘Persons of Significant Control’ are strict. Forget to report who’s really pulling the strings, and you risk getting flagged for breaching anti-money laundering laws.
How a Good Company Secretary Can Keep You on Track
This is where a professional company secretary really earns their keep. They’re not just ticking boxes—they’re helping you run your SPV the way it should be run.
· They’ll track your filing deadlines so nothing is missed.
· They’ll keep your statutory books up to date, even when things get a bit complex.
· They’ll make sure decisions are properly recorded and archived.
· And if you need help with issuing new shares, updating your structure, or appointing a director, they’ll guide you through it all.
That level of support isn’t just helpful—it’s a safety net.
Conclusion: When a full company secretary service is worth it
If you’re managing more than one SPV or just don’t want the admin hassle, having someone handle the whole thing for you makes life easier. A full company secretary service takes care of the lot—filings, record-keeping, resolutions, and all the Companies House updates.
It’s the sort of thing you might not think about when everything’s going smoothly. But when you’re applying for finance, looking to sell, or attracting new investors, having everything in order makes a big difference. You’ll avoid delays, and you’ll look far more professional to anyone carrying out due diligence.
